Useful phrases for opening emails. I look forward to hearing from you soon. Common Verbal Phrases in English. Best, 26. Within each topic, the expressions are in order of formality (1st – more formal. The purpose of this email is to update you on the status of the packaging for your product… If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. 3. Hello Claire, 3. 57. He helps international professionals build confidence and improve fluency speaking English in a business environment. I’m sorry, but I can’t make it to the meeting. 44. Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. Dear Sir/ Madam, 2. One solution that works for many people is to begin building a “toolbox” of useful phrases. This lesson covers the following: When informality is encouraged and common Everything’s clear on ABC, but you’ve lost me on XYZ. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. You have made a great contribution to the project. 63. 65. Kind regards, You can take pride in the work you have put into this project. Can you translate this for me? Email in English - Phrase for Referring to Attachments 1. Thanks for the update. Print or save the useful image below so that you are never stuck for words when writing English emails! How to Write an Email to Make … Best wishes, It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English 22. Could you kindly let me know whether you can send…? Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: I understand ABC, but could you please clarify what you mean concerning XYZ? I’m just writing to confirm the time of our meeting…. 60. Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? Do you always begin your emails the same way? I hear congratulations are in order. 3. Congratulations on getting the new Manager position. In the English Vocabulary lesson, you will learn 80 common English Phrases. Last – more informal). I would appreciate your immediate attention to this matter. Be careful driving. If you have any questions or concerns, don’t hesitate to let me know. To whom it may concernFirst names are not usually used in these kinds of emails. 7. I am writing with regard… to my purchase of… / to the complaint you made yesterday. Dear John, 15. 55. He's very annoying. How are you? Click here for a free account. Yes, four times! 58. 2. Formal and Informal Email Phrases – from Greetings to Closing Phrases! So this article is going to be very helpful for writing perfect emails for professional purposes. 11. 67. I wanted to update you on… 61. I would … Writing an informal letter. I’m glad you liked the section on positive responses Mahendra. He's coming soon. 43. In this list we look at how to make requests, complain, apologise and give bad news. This is how bad writing habits are formed. I am writing in reference to… Hi Dennis, 2. 1. 4. I hope everything goes well with… One phrase I see a lot in emails is: “Please advice”. Die Phrasen-Sammlung Kategorie 'Geschäftskorrespondenz | E-Mail' enthält Deutsch-Englisch Übersetzungen von gebräuchlichen Begriffen und Ausdrücken. Do you have friends or colleagues who might find this article useful? English emails for work don’t always have to be formal, but they do have to be professional. Hi John. 51. He's very famous. Formal. 19. I wanted to… let you know that… / tell you about… / ask you if…. It is hard because there is so much to learn. I look forward to meeting you again next week. 46. 54. Chicago is very different from Boston. 1. All the best, Thanks for the email, David. Thanks for the feedback Kalinka , Your email address will not be published. Andželika Community member. Thanks for your email. (They’re short phrases.) Here are some phrases and conventions which you may find useful when writing letters and emails in English. Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. Required fields are marked *. I hope you had a good weekend. Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. Email Writing: How to Refer to Attachments Friday, 30 August 13 The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. Writing with the correct degree of formality – formal, semi-formal, or informal. email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. However, business jargon has its place in the enormous salad of English vocabulary. Your email address will not be published. 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . 218K views. Dear Dr Smith, (note: First names are NOT used. The word “attachment” refers to the document or image that you have included in the email. 5. Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, I have some information for you about…. Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. 18. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. 38. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. Sincerely, 47. 12. Use this space to sign your name in ink. 3) I hope you had a great weekend. Everything is ready. Dear Mr/Ms Jones 3. 50. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! Well done for getting promoted. 10. As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. 33. 16. If you see a phrase that you think you could use in the future, copy it to your stock list. I’m afraid I will not be able to attend the opening day due to… Warm regards, For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. 5) Just checking in. A common problem. Using stock expressions also helps you to avoid getting into bad writing habits. Do you take too long writing English emails at work? Excellent. (Expression for “closing”). Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines 5. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! He shares his knowledge and experience in his articles based on current marketing trends. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. In this article, we will explore the main challenges non-native speakers face with English emails, and how to overcome these challenges by taking advantage of stock expressions. Extremely useful phrases. Please share it. Regarding the new proposal, are you saying that we should omit the free add-ons? 34. Which means being objective, polite, and accurate with spelling and grammar. When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. 49. Please accept our apologies for… 53. You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. Could you send me…? Need help getting that email started? And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. 7. Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. To whom it may concern: (especially AmE) 4. Thank you for your prompt reply. I am writing in reference to the delivery in Shanghai next month. English Slow Normal; Be. Dear Sir/Madam, 62. Nicki is a highly qualified, experienced English teacher for foreign learners. arrow_drop_down - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation But if you use the person’s name, you should end with Yours sincerely. Dear Sir/Madam 2. 35. By adding these at the beginning of your emails you will sound more friendly and social. (e.g. -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. 1… Cheers, (Very informal). 31. Help! 7) It was great talking to you. The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. Thanks for getting back to me. Hi Alfred 2. 40. Could you please send me…? Topics are divided by the beginning, middle, and end sections of an email. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! 25. I hope this email finds you well. 6) Thanks again for your help. We would like to apologize for any inconvenience caused. I am writing in reference to…. We often hear how writing emails in English can cost just too much time. 2. I hope you enj… 21. I’m afraid I don’t understand what you mean by XYZ. Most Common Business Email Phrases in English. 24. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. If you have any questions or concerns, don’t hesitate to let me know. I don’t want to just copy and paste them.”. © 2015-2022 Impactful English | All rights reserved. Let me know if you need anything else. Download my e-book on the most common mistakes advanced English speakers make! Hope you had a nice break. Tip #3 Keep on building your stock expressions. Steven is a business English coach, a certified life coach, writer, and entrepreneur. As you read each phrase below for the first time, say it aloud four times. If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. 6. 2. I am writing to inquire about… (note: “inquire” is more common in American English) Email has become an inevitable part of everyday life. I’d like to wish you all the best for… Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person. 39. 17. Could you please provide more details? We are extremely sorry for… I am pleased to inform you that your order is ready. Well, this is a fair point because you should be constantly improving your email writing. The introduction – taking too long to start the email and express the reason why you are writing. Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Best regards, I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. There are 3 common challenges non-native speakers face when writing English emails: 1. 48. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. 45. Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. Congratulating somebody on a new job or position. Please let me know if you have any questions. Hello Eleanor 3. 29. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. 4. Hope you're enjoying your holiday. Thank you, May 9, 2017/ Steven Hobson / Business English, Email. Opening greeting to one person. 4) I hope this finds you well. I’m writing to let you know about sales results for this quarter… There are 3 common challenges non-native speakers face when writing English emails: 1. How to start and informal and/or formal email Formal email greetings / opening sentences. I’m contacting you regarding the analyst position… You will frequently come across new expressions, particularly when receiving emails from other people. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. 6. 2. This is the world’s most accurate grammar checker. By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. Thank you very much for taking the initiative to find a solution to the problem. This email is just to let you know that... Just a quick reminder that… I would like to [action]. Take action now and start building your stock expressions today. Just a quick note to tell you that… “I want to actually know these common email expressions. 41. 28. If you feel insecure about writing English emails, I recommend Grammarly. If you can’t understand idioms you will not be able to understand the context. I hope all is well. 9. 3. 36. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. For better organization, you will find the 67 expressions categorized by topics. 13. 27. How to Learn Basic Phrases in English. Any additional information would be greatly appreciated. Here are some more business email and letter phrases. To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. To whom it may concern: (Use a colon after this phrase. But this is incorrect. English email phrases you can copy and paste! 32. He's right. While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. Instead, you would start with “Dear” and the name of the person you’re writing to. Therefore, it makes sense to store your emails in an organized way for future use. Is there any chance you could send me…? 2) I hope you are doing well. This is just a friendly reminder to ask you to send… As agreed, we will schedule the XYZ delivery between 9 and 11 am. Not a comma.) Then, print this list of phrases. 37. I’d love to hear if you use any of these English email phrases . In order to notify the recipient about the attached files, use the phrase Please find attached. Then adapt them to personalize your message. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. 66. Thanks for these patterns. When you need to write a related email, just copy, paste, and adapt, which will save you time. 64. From time to time. careful. I am writing to… apply for the position of… / to ask for further information about… I just heard you got the Manager’s job. 30. There are a few rules that need to be followed to make it a perfect email. Don't worry. When we make a request I hope you are well. 56. I hope you had a great trip. Good idea. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. Dear Mr/ Ms Jones, 5. I’m sorry for the delay. The introduction – taking too long to start the email and express the reason why you are writing. If you require any further information, feel free to contact me. Tags business EnglishEnglish emailsVocabulary. Formal 1. Save my name, email, and website in this browser for the next time I comment. All expressions are suitable to use in a work/business context. Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! Good luck with…. Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. Regards, Thanks for your email … I … 8. Yes, they are so easy to use, aren’t they?! 20. 23. Congratulations on the new position. 14. 59. You probably write a large chunk of emails with a similar purpose. I hope you get a chance to use those in your next email . He likes it very much. 52. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! Everyone knows it. 42. Apologies for taking a long time to get back to you. Opening Business Email Phrases in English. The design work you did for the site was outstanding. If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. 8. This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). It is very important to write an email with brief relevant content using simple words and phrases. Dear Sir or Madam, 3. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. She loves helping English learners to learn real English and communicate with confidence!